Case Kiilto
Kiilto is a growing, family-owned company, with over a hundred-year history and a vision looking ahead to 2080. Kiilto develops, produces and sells chemical industry solutions in four business areas: Construction, Industrial Adhesives and Fireproofing, Professional Hygiene and Consumer Goods. Kiilto operates in 9 countries: Finland, Sweden, Norway, Denmark, Ukraine, Poland and the Baltic countries.
Kiilto needed a planning tool for sales budgeting with the requirements from four different Business Areas as well as Profit&Loss budgeting in 6 currencies for 9 countries with several costcenters. Previously budgets were built with tens of Excels and the process was time consuming with extensive amount of manual work. Also, version handling and consolidation were difficult during the process.
The target of the project was to replace Excels, ease the budgeting work, increase the visibility of the budgeting process and progressing as well as minimize manual and unproductive work during the budgeting process. Users were promised that the tool would be easier or as easy to use as Excels. The project team also collected feedback from the users to evaluate the success of the project.
Key success factors for Kiilto with Oivalo Planning
- Users felt that everything was smooth, the tool was intuitive to use and it eased up the process
- Almost 100% replacement of Excels
- Full consolidation
- On-time follow-up and full visibility of the budgeting process and progressing
- Data integration back and forth with internal BI system (Qlik Sense).
- The structures and the reference data were taken from Qlik Sense, matching everything directly to the existing reporting structures.
- Qlik budget reports and dashboards were available immediately and all the time during the process
- Easiness to take over the planning tool: The possibility to support users during the process internally was highly appreciated by the users
- Controllers’ time used for Excel validation and maintenance work was now used mainly for analyses